Privacy Policy

At Archie Note (also referred to as "ArchieNote", "we", "us", or "our"), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web-based learning platform and services.

1. Information We Collect

1.1 Information You Provide

We collect information that you provide directly to us, including:

• Account Information: Email address, display name, and avatar URL when you create an account
• Profile Information: Role, subscription plan, newsletter preferences, and onboarding completion status
• User Content: Notes, notebooks, labels, quizzes, quiz attempts, chat sessions, and other content you create or upload
• Authentication Data: Information provided through third-party authentication providers (e.g., Supabase)

1.2 Automatically Collected Information

We automatically collect certain information when you use our Service, including:

• Usage Data: Information about how you interact with the Service, such as pages visited, features used, and time spent
• Device Information: Browser type, device type, operating system, and IP address
• Log Data: Server logs, error reports, and performance data
• Activity Data: Recent activities, quiz attempts, chat interactions, and review logs

1.3 File Uploads

When you upload files (such as PDFs or documents), we process these files to extract text and create notes. We do not permanently store your uploaded documents on our servers. Files are processed and then removed from our systems after processing is complete.

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our Service
• Process and fulfill your requests, including creating notes, generating quizzes, and providing AI chat assistance
• Authenticate your identity and manage your account
• Track and manage your credit usage for AI features
• Send you service-related communications, updates, and notifications
• Respond to your inquiries, comments, and support requests
• Monitor and analyze usage patterns to improve user experience
• Detect, prevent, and address technical issues, fraud, or security threats
• Comply with legal obligations and enforce our Terms of Service
• Send you marketing communications (with your consent, where required by law)

3. AI Services and Data Processing

3.1 AI-Powered Features

Our Service uses artificial intelligence services, including Google Generative AI (Gemini), to provide quiz generation and chat assistance features. When you use these features:

• Your notes and content may be processed by third-party AI services to generate quizzes and chat responses
• Chat conversation history is used to provide context for AI responses
• We do not use your content to train third-party AI models without your explicit consent

3.2 Credit System

We track your usage of AI features through a credit system. Credit usage data is collected to manage your subscription and feature access.

4. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

4.1 Service Providers

We share information with third-party service providers who perform services on our behalf, including:

• Google Generative AI (Gemini): For AI-powered quiz generation and chat features
• Supabase (self-hosted): For user authentication and account management. Your data is not shared with external Supabase servers.
• Amazon Web Services (AWS) S3: For file storage and processing
• Hosting and Infrastructure Providers: For hosting our Service and databases

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

4.2 Legal Requirements

We may disclose your information if required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of Archie Note, our users, or others.

4.3 Business Transfers

In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your information.

4.4 With Your Consent

We may share your information with your explicit consent or at your direction.

5. Data Storage and Security

5.1 Data Storage

Your information is stored on secure servers and databases. We use industry-standard security measures to protect your data, including encryption, access controls, and regular security assessments.

5.2 File Storage

Uploaded files are processed and then removed from our systems. We do not permanently store your uploaded documents. Processed content (extracted text) may be stored as part of your notes.

5.3 Security Measures

While we implement reasonable security measures, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your information.

6. Your Rights and Choices

6.1 Access and Update

You can access and update your account information, including display name and profile settings, through your account settings page.

6.2 Data Deletion

You may request deletion of your account and associated data by contacting us. We will delete your information in accordance with applicable law, subject to our legal obligations to retain certain data.

6.3 Content Control

You can delete, modify, or export your notes, notebooks, quizzes, and other content at any time through the Service interface.

6.4 Marketing Communications

You can opt out of marketing communications by updating your newsletter preferences in your account settings or by following the unsubscribe instructions in our emails.

6.5 Regional Rights

Depending on your location, you may have additional rights under applicable data protection laws (such as GDPR, CCPA), including:

• Right to access your personal data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing

To exercise these rights, please contact us using the information provided in the Contact section.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Service and store certain information. Cookies are small data files stored on your device. We use cookies to:

• Maintain your session and authenticate your identity
• Remember your preferences and settings
• Analyze usage patterns and improve our Service
• Provide personalized content and features

You can control cookie preferences through your browser settings. However, disabling cookies may limit your ability to use certain features of the Service.

8. Children's Privacy

Our Service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately, and we will take steps to delete such information.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. By using our Service, you consent to the transfer of your information to these countries.

10. Data Retention

We retain your information for as long as necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce our agreements. When you delete your account, we will delete or anonymize your information in accordance with our data retention policies and applicable law.

11. Third-Party Links and Services

Our Service may contain links to third-party websites or integrate with third-party services. This Privacy Policy does not apply to third-party websites or services. We encourage you to review the privacy policies of any third-party services you use, including:

• Google Generative AI: Google Privacy Policy
• Supabase: Supabase Privacy Policy
• AWS: AWS Privacy Policy

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically. Your continued use of the Service after changes become effective constitutes your acceptance of the updated policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

14. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

• Right to know what personal information we collect, use, and disclose
• Right to delete your personal information
• Right to opt out of the sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising your privacy rights

To exercise these rights, please contact us using the information provided in the Contact section.

15. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR), including:

• Right to access your personal data
• Right to rectification
• Right to erasure
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent
• Right to lodge a complaint with a supervisory authority

To exercise these rights, please contact us using the information provided in the Contact section.